How to keep staff updated when recruiting


Recruiting to fill a position within your small business can be disruptive, especially if the role has opened quite suddenly. Often other team members are expected to take on the work load of their previous colleague to ensure that nothing falls behind and jobs continue on track. This can cause a lot of tension and ill-feelings toward the person who has left as well as management.

Here are some tips to keep employees happy and up to date during the recruitment process.
  • The moment you know that an employee is leaving, talk to the staff members impacted and make sure they know how it will affect their position.
  • Have a procedure in place that clearly outlines how the position will be covered by other team members, and who they will report to if they have any questions.
  • Split the workload evenly between as many employees as is necessary – rather have a few people doing smaller tasks than overloading one person with the job of two people.
  • If possible, have the employee that is leaving create detailed handover notes and sit down with each person that is affected to talk them through what they need to do for each task.
  • Keep your employees up to date during the recruitment process. Let them know when job advertisements are launched, when interviews start, and most importantly, when you have found the appropriate candidate. While most employees won’t need to know full details, keeping them up to date with the basic proceedings will ensure that feelings of misuse and disgruntlement are kept to an absolute minimum.

Recruiting can be a tough time for all involved, especially if it proves difficult to find the right candidate. Ensuring a cultural fit in an organisation can be just as important as finding someone with the correct qualifications, and it is important not to hire someone just for the sake of filling the role. Keeping employees up to date will ensure that they are aware of how their position will be impacted and of the approximate length of time they will be impacted. Be available to answer any questions and remember to be open and honest to ensure transparency.

For more information on the recruitment process and keeping employees up to date, contact us on (08) 9316 9896 or


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Marisa Ross

HR Advisor

Marisa is an experienced and motivated HR professional with a strong HR generalist and business operations background with a focus on employee relations, performance management, leadership training & development, workers compensation & injury management, and employee retention. Marisa holds a Bachelor of Human Resource Management and a Bachelor of Behavioural Science with a minor in Counselling. Having worked in a variety of industries from SMEs to large blue-chip organisations, Marisa is passionate about enriching employee experience, employee retention, and building leadership capability in people management.

Aimee Grigson

Aimee Grigson

WHS Advisor

Aimee has a strong understanding of Workplace Health and Safety Legislation and standards and has extensive HSEQ experience in a number of industries. Aimee has a great ability to engage across all levels of organisation, including field teams, leadership and external stakeholders. Aimee ensures Health and Safety Management Systems are compliant to legislation, effectively implemented and understood by all. Aimee has a Certificate IV in Work Health and Safety and qualifications in auditing and incident investigations. Aimee is passionate about coaching and developing small businesses towards a positive safety culture.